Event organisers & agencies
Security for event organisers and agencies
For event agencies, booking and artist agencies, organisers and venues: protection for artists and VIP guests, secure backstage areas and a security concept that fits your production. With one contact from planning to teardown.
At a glance
For event organisers in brief
Your production, your run sheet, your client. DERLO fits in and takes care of security.
- What does DERLO take care of?
- Protection for artists, speakers and VIP guests, access control for backstage and VIP areas, entry and security staff, and the security concept – individually or as a complete package from a single provider.
- Who is it for?
- For event agencies, booking and artist agencies, organisers of corporate events, concerts and galas, for venues, and for clubs and carnival societies.
- Can you work with our own security company?
- Yes. DERLO can, for example, protect artists and guests of honour while your security company looks after entry and the venue floor, or coordinate both tasks.
- How does an enquiry work?
- You tell us the date, location, type of event, expected number of guests and any special guests. Once we have looked at the venue and the schedule, you receive a quote covering all services.
- What does it cost?
- That depends on the duration, the times of day, the number of security personnel, their tasks and the planning involved. There are no flat rates, because every event is different.
- Who is responsible?
- Marc Derlich, owner of DERLO Consulting & Protection. He plans every assignment himself, is personally present at most of them and remains your contact, including on the day of the event.
Who it is for
For everyone who is responsible for events
When you plan an event, you are liable for how it runs and your client is holding you to your word. Security is one building block of that, and it has to work without drawing attention.
Event agencies
You produce for your client and need a partner who sticks to the run sheet, the briefing and the dress code.
Typical assignments
- Corporate events and product launches
- Galas, award shows and anniversaries
- Trade fair stands and roadshows
Booking and artist agencies
Your artist should arrive, perform and leave safely, however packed the venue is.
Typical assignments
- Getting between hotel, venue and stage
- Meet & greets and autograph sessions
- Tour dates and one-off shows
Organisers and venues
You are responsible for guests, the site and the official requirements, from entry until the last guest leaves.
Typical assignments
- Concerts, parties and club nights
- Corporate and Christmas parties
- Events with high-profile guests
Clubs and societies
Run by volunteers, with many guests and often with guests of honour who need particular attention.
Typical assignments
- Carnival sessions and balls
- Town festivals and anniversaries
- Receptions with guests of honour
Services
What DERLO takes care of at your event
The elements your event needs depend on the venue, the audience, the schedule and the guest list.
- 01
Protection for artists and speakers
Escorts on the routes between vehicle, dressing room, stage and departure. More on artist and VIP protection.
- 02
VIP guests and guests of honour
Discreetly looking after guests with particular protection needs, from arrival to departure.
- 03
Backstage and VIP areas
Access for authorised people only: artist areas, dressing rooms, lounges and technical equipment stay protected.
- 04
Entry and security staff
Ticket and guest list checks, a presence across the venue and crowd management. More on event security.
- 05
Security concept
Planning entry, areas, routes and procedures – for the permit application, where required. More on security concepts.
- 06
Transfers with a security driver
Coordinated arrival and departure for artists and guests, matched to the venue and the run sheet. More on our VIP chauffeur service.
Working together
Part of your production, not just another department.
An event brings many parties together: production, technical crew, catering, the venue, management and the security company. Security works well when it fits into these processes instead of creating its own.
That is why DERLO follows your run sheet, your briefing and the kind of presence your client expects. We agree with you in advance how DERLO presents itself to your client.
- One contact for production and management
- Coordination with the venue, technical crew and security company
- Dress code and conduct to suit the event
- Discretion about guests, artists and procedures
How it works
From enquiry to teardown
Enquiry
Date, location, type of event, number of guests and special guests.
Venue and schedule
Areas, routes, backstage and run sheet, on site or from the plans.
Quote
Tasks, positions and number of security personnel, clearly itemised.
Briefing
Coordination with production, the venue and other service providers; briefing for all security personnel.
The event
One contact for the whole day: Marc Derlich coordinates the assignment and is personally present at most events.
Follow-up
Brief feedback and pointers for the next event.
Accountability
Planning and responsibility in one pair of hands.
Marc Derlich plans every assignment himself and, in most cases, is personally present on the day of the event. For larger events, he puts together a team of experienced security personnel from his network. DERLO holds a licence for security services under section 34a of the German Trade Regulation Act (§ 34a GewO).
- Certified security and protection specialist (Fachkraft für Schutz und Sicherheit, trained 2017 to 2020)
- Close protection training in Germany and abroad
- Active in close protection since 2020, in the security sector since 2016
- CQB courses, close protection medic training, driver safety training
- International operational experience, including in crisis regions
- Evacuation from crisis regions
- Preparation for travel abroad
- Licensed under section 34a of the German Trade Regulation Act (§ 34a GewO), based in Frechen near Cologne
More services
A good fit for event organisers
Event security
Entry, security staff and backstage.
Security concepts
Planning for permits and procedures.
Artist & VIP protection
For artists, creators and speakers.
Carnival security
Sessions, balls and parades.
VIP chauffeur service
Transfers for artists and guests.
Frechen & Rhein-Erft
Events in the Rhein-Erft district.
Frequently asked questions from event organisers
Does DERLO also work on behalf of an agency?
Yes. The client can be the agency, the organiser or the management. Before the event, we agree who the contact is during the assignment and how DERLO presents itself to your client.
Can you take on individual tasks only?
Yes. For example, DERLO can take on only the protection of an artist or the guests of honour, while the venue's security company looks after entry and the venue floor.
How many security staff does my event need?
That depends on the number of guests, the size of the area, the entrances and exits, the audience, the schedule and the permit conditions. A reliable figure is only possible once we have looked at the venue and the schedule; it is part of the quote.
Does DERLO also prepare the security concept?
Yes. For larger events and events in public spaces, the authorities often require a security concept. More on security concepts for events.
How early should we enquire?
As early as possible, especially during the carnival season and the Christmas party season. Short-notice enquiries are possible; whether they can be accommodated depends on scope and availability.
How much does security for an event cost?
The price depends on the duration, the times of day, the number of security personnel, their tasks and the effort involved in planning and coordination. After our conversation, you receive a specific quote.
Does DERLO give client references?
No. As a matter of principle, the names of clients, artists and guests are never published. Your event stays confidential too.
Enquire about your event
Briefly tell us the date, location, type of event and expected number of guests. Marc Derlich will get back to you personally.